Jobs at the Shorefront Y

Human Resources Assistant

Human Resources Assistant Job Responsibilities:

  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Maintains all confidential information carefully and consistently and protects operations by keeping human resource information and knowledge in complete confidence at all times.
  • Helps with the hiring process, the employment applications; answers frequently asked questions from applicants.
  • Conducts or assists with new hire process and orientation.
  • Provides clerical support to the HR department by entering, formatting, and printing information
  • Assist with payroll functions including collecting and checking time and attendance records, answering employee questions, fixing processing errors, and distributing checks.
  • Organize work
  • Performs other duties as assigned.

Human Resources Assistant Qualifications / Skills:

  • Accuracy and high level reporting skills
  • Must maintain fully organized, accurate and secure employee files
  • Dependable and reliable to all staff and candidates
  • Consistent and thorough organizational skills
  • Reliably maintains all information in confidence
  • Independ work
  • Strong written and oral communication skills
  • Mastery of computer software, including Microsoft Office and a quick study of new software systems necessary for maintaining all personnel and payroll records
  • Teamwork

Work Hours: Full Time, 40 hrs weekly

Benefits: Medical, Dental, Vacation, Sick, Holidays based on employer’s Employee’s Handbook

This is a position outside of the collective bargaining agreement as worked must consistently handle confidential material

Please e-mail resumes to vigdort@shorefronty.org

Director of Finance (DOF)

 

Shorefront Y Finance Position Description:

 

ABOUT THE ORGANIZATION
The Shorefront YM-YWHA of Brighton-Manhattan Beach, Inc. (SFY) builds community, strengthens families and empowers individuals to achieve their potentials and enhance their quality their lives. Our programs and services reflect the richness of the Shorefront YM-YWHA's Community Center and
Settlement House traditions. We reach out to and serve people of all backgrounds and abilities throughout their life spans.

We provide a wide range of exemplary educational, recreational, preventive and rehabilitative health, vocational, cultural, citizenship, Jewish identity-building and human service programs to meet the evolving strengths, needs and interests of the rich mosaic of people in southern Brooklyn.
The Shorefront YM-YWHA maximizes the impact of its resources and expertise by forming partnerships and alliances with other organizations, government agencies and philanthropic institutions that share our commitments and values.

 

PRIMARY FUNCTION
The Director of Finance (DOF) will be a strategic thought-partner and report to the Executive Director. The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support SFY’s fiscal operations. The DOF will play a critical role in partnering with the

Executive Director in strategic decision making and operations as SFY continues to build its internal capacity. The DOF will be responsible for oversight of all finance, accounting and reporting activities, and lead the day-to-day financial operations of a budget of about $8M. They must demonstrate strong supervisory skills and the ability to develop teams and motivate staff to peak performance. The DOF will also be responsible for strengthening internal controls and implementing accounting policies and procedures in compliance with generally accepted accounting principles, legal and statutory requirements. The DOF will work closely with program leadership and their staff, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can better support program operations.

Areas of responsibility include accounting, budgeting, investments, banking relations, cash management, payroll and employee benefits, grants and contract management, annual independent audit, monthly financial statements, capital projects reconciliation and maintenance of financial information systems.

The DOF will be solutions and customer-oriented and responsive to internal and external changes, in order to support SFY’s programs and operations and the overall vison, mission and strategic direction. The DOF will work closely with the Executive Director, the SFY senior management team and several board members. This position supervises a grant accountant and part time bookkeeper/accounting assistant that supports finance in a part-time capacity.

 

KEY AREAS OF RESPONSIBILITY
Finance:Responsible for directing day-to-day accounting functions and maintaining the accuracy and completeness of the financial records and the timely recording of all financial transactions, including payroll, disbursements, pledges, cash receipts, inventory, and necessary accruals and adjusting journal
entries.

  • Maintain all records in compliance to generally accepted accounting principles, organization’s accounting principles, policies and procedures, internal financial controls and initiatives.
  • Ensure proper allocation of shared costs and review and improve methodology on a regular basis
  • Review all vouchers, accounts payables/receivables, journal entries, and checks
  • Oversee grant accountant’s work to ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period
  • Maintain the chart of accounts and maintain an orderly electronic accounting and compliance document retention system
  • Develop, analyze, & make recommendations relating to accounting & financial systems to ensure effective & efficient financial operations; maximizing usage of systems (Sage MIP/Abila, Paychex)

 

Payroll:

  • Perform a review and approval of semi-monthly payroll data changes to ensure accuracy before final processing of payroll.
  • Supervise the monitoring and remittance of employee benefits, including filing annual Form 5500 and administering vacation and other paid time-off policies

Audit & Risk Management:

  • Coordinate and lead the annual audit process to include the Single Audit and completion of Form 990 and NYS CHAR500
  • Liaise with external auditors and the finance committee of the board of directors; assess any changes necessary
  • Manage and coordinate the provision of schedules, work papers & other information requested by independent external auditors to perform the annual audit
  • Monitor relevant open regulatory issues that might impact our organization
  • Perform internal audits and assess effectiveness of internal controls Budget, Planning,

 

Reporting:

  • Oversee and lead annual budgeting and planning process in conjunction with the executive director and program leadership; administer and review budget vs. actuals reporting in order to monitor progress and changes
  • Conduct monthly review and oversee reconciliation of general ledger accounts, including detailed analyses of balance sheet, revenue and expense accounts to ensure accurate and timely reporting
  • Analyze financial data and present financial reports in an accurate and timely manner, clearly communicate and keep the executive director and program leadership abreast of the organizations’ financial status
  • Perform trend analysis
  • Implement a robust contracts management and financial management/reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Manage organization’s cash flow and forecasting and cash management solutions.

Strategy/Leadership:

  • Provide leadership for high performance, morale and excellent customer/client service· Help to develop or identify training programs to maximize & reach individual/departmental goals
  • Supervise the personnel and functions of the accounting team, including the annual goal-setting and performance management processes and systems
  • Update and implement all necessary accounting and internal controls practices to strengthen the departments overall policy and procedure manual
  • Develop and maintain dashboard of key performance indicators of accounting team

 

DESIRED EXPERIENCE & QUALIFICATIONS

  • Seasoned leader with strategic orientation and hands-on approach
  • Bachelor’s Degree in Accounting or Finance, MBA and/or CPA preferred
  • 10+ years accounting or finance experience, incl. nonprofits with both public and private funding
  • Outstanding communication and presentation skills
  • Experience managing staff and reporting to boards
  • Demonstrated leadership ability, confidence and executive presence – ability to motivate staff
  • Independent yet collaborative work style
  • Excellent problem solving, analytical, and reasoning skills

To apply e-mail resume to hallj@shorefronty.org

After School and Sunday Funday Programs Counselor

 

Job Description:

Counselors will work with children with special needs ages 5-13 and the position includes, leading and assisting with child-centered programming such as: arts and crafts, games, physical activities, interaction with parents and other support activities as outlined by the Program Manager.


Qualifications:
responsible
highly motivated
creative
compassionate 
college graduates or students who are on a career path in the Human Services field.

Hands on experience working with children is a plus.

This position is part-time .



To apply, please submit a resume to the attention of Lucy Kramer, kramerl@shorefronty.org

ESL Teacher

Part-time teacher for adult ESL classes.

Must have experience and a BA or higher.

 

To apply, send a resume and cover letter to esl@shorefronty.org

Lifeguard

 

Job Description:

The Lifeguard is responsible for providing a safe environment for all participants utilizing the aquatic facility.

 

Responsibilities:

  • Ensure safety of all swimmers by preventative measures and minimizing hazardous situations.
  • Enforcement of all pool rules and regulations in a polite and courteous manner.
  • Provide quick response to emergency situations in water/deck area.
  • Conduct ongoing maintenance: wash down deck and pump room, record pool readings, record headcounts etc. 
  • Be knowledgeable on all aquatic information and programming. 
  • Display a professional appearance with appropriate dress/uniform, including a Shorefront Y Lifeguard t-shirt, whistle, rescue tube, and fanny pack filled with first aid supplies.
  • Must arrive to work 15 minutes  prior to the start of shift.
  • Ensure the aquatic area is safe, clean and orderly.
  • Other duties as assigned by the Aquatics Director and/or Sports Coordinator.

 

Qualifications

  • High school education or comparable work experience
  • Valid Lifeguard/CPR PRO/First Aid/AED Certifications
  • Excellent customer service skills
  • Professional manner, discretion, and appearance
  • Able to show initiative and make decisions
  • Positive and enthusiastic attitude towards job and facility
  • Demonstrate the ability to cooperate and work with others
  • Demonstrate consistent integrity, dependability, and responsibility
  • Adaptable and flexible under stressful and/or unusual situations
  • This position required the ability to stand, stoop, kneel, crouch, bend, walk, and talk
  • Normal work hours: varied to include mornings, nights, weekends, and holidays

 

To apply, send a resume and cover letter to info@shorefronty.org

Swim Instructor 

 

Job Description: 

You must be responsible with high energy and enthusiasm. Previous teaching experience is not necessary, however a swimming background and the ability to connect with children is a MUST. If you are someone who is passionate about working with kids, we have a perfect opportunity for you.

 

We offer consistent, long-term, part-time employment. 10 - 20 hours per week. Hours are: Weekday afternoons 3:30 pm - 7:30 pm, Saturdays & Sundays 9:30 am - 2:30 pm

At least one weekend day is required plus 1-2 afternoon shifts. Once set, your hours are non-flexible.



We use an innovative teaching style called the Swim Right Method. Successful applicants will be required to complete approximately 40 hours of training in this method at our indoor pool. Russian language is a plus.


Mandatory:

Valid Lifeguard/CPR PRO/First Aid/AED Certifications.

 

To apply, send a resume and cover letter to info@shorefronty.org

Teacher's Aide

 

Job Description:

Assist the Lead Teacher in promoting high-quality teaching and learning, provide close supervision and support children during the school day.

 

Qualifications:

  • Associate Degree in Early Childhood preferred
  • Early Childhood or related major classes accepted 
  • Ability to work cooperatively within a team environment
  • Strong communication skills
  • Fluency in English required, bilingual in Russian preferred

 

To apply, please send your resume and cover letter to kirilko@shorefronty.org.

Social Worker

 

Job Description:

 

We are looking to hire a part-time (32 hours a week) social worker to work with Russian speaking young adults with disabilities.

 

Must be enthusiastic, easy going, creative and have experience to work with people with disabilities.

Must be able to work every Sunday.

The job responsibilities include outreach in the community and running employment and recreational groups for people on the spectrum.

 

Minimum Qualifications:

Must be enthusiastic, easy going, creative and have experience to work with people with disabilities

 

Please send your resume to kramerl@shorefronty.org